What the procurement agent does
- Names the limit and the approval route for a purchase.
- Checks whether an item is in the catalog and which supplier is listed.
- Separates a purchase inside the limit from one that needs a separate approver.
- Lists the documents the request must include.
What goes into the procurement brief
- Procurement policy and limits.
- Approval matrix.
- Catalog of items and suppliers.
- List of required request documents.
What an answer looks like
The answer names the limit, the approver, and the policy clause. When the amount or the category is not in the matrix, the agent says the brief has no route for it.
Questions about the procurement agent
Does the agent place the order?
The agent assembles the route and the request checklist. Approval and ordering stay with people on the matrix.
What if the supplier is not in the catalog?
The agent says the catalog does not contain that supplier.
Can different categories have different limits?
Yes, when those limits are written in the policy.
Can it say which documents are missing?
Yes. It checks the question against the list of required request documents.